If you are not a frequent tailgater or did not know a tailgating rental company like Man Cave Events existed, you are likely going to have several questions about how this all works. Some of the most frequently asked tailgating questions are listed below based on our 400+ tailgate parties completed since 2012. We ask that, due to high call volume during our peak season and limited weekday office hours, you review our selection of tailgate party questions below, categorized to help you get the answers you need before reaching out to us.
Each event we assist with is slightly different than the next and we understand you may have special requests. If you have a question not answered below, please feel free to contact us.
Select categories below to view answers to our most commonly asked questions:
Q: When should I consider making my tailgate party reservation?
A: We always suggest getting your tailgating reservations in as early as possible. All of our rentals are first come, first serve. Popular games, concerts or events often book out several months in advance and in some cases a whole year in advance. We will do our best to accomodate all rental requests when and where inventory is available.
Q: What is the process for booking a rental?
A: A signed rental agreement and 50% of the agreement total is required in the form of a non-refundable (see below for exceptions) deposit to secure your reservation. You can add or reduce your guest count up to 5 days prior to your event.
Q: How can I pay for my event?
A: Man Cave Events accepts all major credit cards via our secure online payment processing portal along with check payments. Cash is not an acceptable method of payment. Sales tax is required to be collected on all applicable transactions.
Q: Is my 50% deposit refundable?
A: All deposits for reserving tailgating rentals, transportation and/or catering are non-refundable. You may apply a deposit to a future event if you should need to cancel after submitting a deposit. (Restrictions may apply. Based on availability.) COVID-19 related cancellations will receive full refunds on payments made as long as the cancellation is made no later than 5 days before the scheduled event date.
Q: What is the cancellation policy?
A: A 50% non-refundable deposit is required to reserve a tailgating package. Should you need to cancel after submitting your deposit, you must notify us 30 days prior to your event or you will be responsible for the full amount. For cancellations due to acts of god or terrorism, deposits will be refunded in the form of a credit for an event in the next 12 months.
Q: When is my remaining balance payment due for my event?
A: Full payment for your event, with all options and adjustments accounted for, is due no later than 3 days prior to your event. This ensures the day of your event goes smoothly and there is less for you to worry about. Your remaining balance invoice will be sent to you at the time of booking and again 15 days prior to your event.
Q: Is my tailgate rain or shine?
A: Yes, all tailgate parties are rain or shine with the exception of baseball games. We supply tenting for your group, however it might not be enough for full coverage during inclement weather. If full coverage is required, please be sure to request that as part of your rental package as additional costs may apply for the additional tent coverage. If your tailgate party begins and the game is subsequently postponed/cancelled, the client is responsible for the full amount. If cancelled in advance, deposit can be applied to another future event with MCE availability.
Q: How many people can attend my tailgate party?
A: Man Cave Events has tailgate party packages that can be adapted to accommodate a wide range of guests. With several packages and options to choose from, our team can guide you in selecting the best package to meet your event needs and budget. Our team has orchestrated tailgates from 5 people all the way up to 300 people. Be sure to check out our event package suggested guest counts for baseline accomodations with the ability to scale any solution to fit as needed.
Q: Can I remove items from a Tailgating Trailer to reduce the price?
A: Items cannot be removed from a tailgating trailer to reduce the price, even though you may not need those amenities. Our tailgating trailer features are designed to provide the optimal tailgating experience for the widest range of guests. These items are carefully selected based on 7+ years of experience and feedback as well as via extensive research.
Q: Can I pick up my rental equipment and return it myself?
A: No. Man Cave Events provides complete delivery, setup and removal of equipment including tailgating trailers, RV’s, tents and more to ensure optimal customer experience, preservation of equipment and, most importantly, the safety of all guests and people that may be impacted by the use of our solutions.
Q: Does Man Cave Events provide services in my area?
A: For a detailed overview of where we currently provide services, please visit our Service Area page. As we frequently say, “Have trailers and are willing to travel!” Our team is frequently all over the Tri State area for live events, corporate events and residential parties. Our charges will vary slightly based on the amount of travel required, time of year and any additional costs we may incur.
Q: Can I add additional tenting if there is the possibility of inclement weather?
A: Absolutely. Based on your guest count at the time of reservation, we will make recommendations to ensure your group has the best solution available should it rain/snow. If you would like to add tenting, this can be accommodated as long as there is enough supply and would be added to your remaining balance invoice. These changes must be made no later than 3 days prior to your event.
Q: Can MCE help with setting up tailgate party experiences in other parts of the country?
A: In many of the most popular tailgating destinations across the country, yes we can. A new service at Man Cave Events, we work with colleagues and partners across the country to be able to provide you with an amazing tailgating experience with the same great trusted service that you expect from Man Cave Events.
Q: Can a Tailgating Trailer be used in a backyard?
A: Absolutely! However, there are a few conditions to ensure the safety of guests, MCE staff safety, full operation of trailer and protection of your property. Tailgating Trailers must have at least 10’ of clearance between any gates on site along with at least 11’ of vertical clearance under any tree limbs/branches or other overhanging items in your yard. Man Cave Events is not responsible for any damage to sprinkler lines, grass or other landscaping elements that may be impacted by the weight of our trailers at your property.
Q: Is there a minimum amount of people needed for a tailgate party?
A: There are no minimum guest requirements for tailgating rental packages however we do have a 15 guest minimum charge for catering packages to cover the costs associated with delivery, setup and removal. Our tailgating packages have been designed to provide options for a wide range of needs including small groups of people attending live events. We do not offer individual tickets to group tailgate parties like some other providers (technically illegal and not permitted at most venues). However, our Varsity, All Pro and Semi-Private Ultimate Tailgating Experience are commonly selected options for groups of 15 or less.
Q: Does Man Cave Events carry insurance?
A: Yes, Man Cave Events carries all necessary insurance to protect our clients and team members. To receive more information, please email [email protected] (restrictions may apply)
Q: Can MCE provide a W9 for our tax records?
A: Yes, no problem. Please simply send an email to [email protected] to request for our W9 and we will get that back to you asap.
Q: When do tailgate parties start? How long does it last?
A: Each venue has different rules regarding the amount of tailgating time permitted, however, generally our base package duration is 4 hours from when the event/game begins. This will allow us to enter the parking lots and get your tailgating rental package fully setup. You are more than welcome to arrive when the lots open, however we do need time to get your party situated properly so we kindly ask that you grant us time and space to do so. The event start time on the rental agreement is the time we will be ready to begin your event.
Q: Can I extend my rental during the event and/or after the event?
A: Each venue has different rules regarding the amount of tailgating time permitted, however, for some venues we do offer hourly extension. These extensions are invoiced by the hour (no prorating for partial hours). Clients opting for post game/event tailgating will be responsible for the hours the event/game takes place, even if you are inside the venue and not present at the tailgate for that time. Please visit the various Event pages to learn more about specific rules regarding tailgating time.
Q: Is ice provided?
A: Yes, ice is provided for all coolers: 40 lbs per large cooler, 20 lbs per medium cooler
Q: Is propane provided for grilling?
A: Yes, we provide (1) 20 lb. LP tank for large grills and (2) 1 lb. LP tanks for small grills.
Q: Are grilling utensils provided for grilling?
A: Yes, we provide (1) spatula and (1) set of tongs with any grill. We also provide chafing equipment including trays, water and fuel and serving utensils for catering packages through Man Cave Events. If you will be doing your own catering, these items are not included.
Q: What is included in the Tailgating Essentials Pack?
A: The Tailgating Essentials Pack is included with all rental packages (unless otherwise noted) and comes with paper plates, paper napkins, paper towels, 16oz. plastic cups, heavy duty plastic utensils (forks, spoons, knives), tabletop utensil bins, and trash bags.
Q: Are heaters provided with our tailgating rental package?
A: Heaters are not included in base packages, however, they can be added to any event solution with our Winter Package. We do this to keep the cost down for events that do not need heaters and allow for events happening in the colder months to add them for comfort. Rate cards provided for your event will include Winter Package pricing and will typically be a suggested addition to tailgates during November through March.
Q: How is the keg tap system configured?
A: We utilize CO2 pressure keg systems (CO2 tank, regulator, tap) and ice buckets to keep your keg(s) cold. Jockey box systems may be used in some cases as well, which are also CO2 pressured and kept cold with ice buckets. Number of keg taps and configuration vary by tailgating trailer – be sure to review options and specify how many keg taps you will need. (additional taps may carry an additional charge) We always suggest avoiding kegs where possible for several reasons including foam due to bumpy transport/handling, hot temperatures, limiting variety and inability to take leftovers with you as needed.
Q: What Xbox games are provided with tailgating trailer rentals?
A: Specific games may vary and cannot be gauranteed, however, typically there is an assortment of sports games (i.e. football, baseball, basketball, soccer).
Q: Can I host a tailgate party at my home?
A: Absolutely! With COVID-19 shutting down access to our favorite live event venues, backyards and other private outdoor venues like clubs, park pavilions and more are an excellent next best option to root for your team with friends and family.
Q: Where is the tailgate party setup and how do we find it?
A: Most venues have specific rules on where we are permitted to setup due to the size of our equipment. We have preferred tailgating locations at all venues which is based on our years of experience. During the booking process we will provide an approximate location on your rental agreement, including Lot Name and Pole/Area Marker. We suggest that you stick with our preferred locations. On the day of the event, a Man Cave Events representative will send you a text message confirming location once we have entered the parking lot and successfully secured a space so please be sure to share an alternate contact person if you will not be on site the day of the event.
Q: Can we choose a specific location to tailgate?
A: You may request a specific tailgating location, however it must be presented and approved as part of the rental agreement. Each venue has its own set of rules and other limitations. We choose our tailgate setup locations based available space so you can enjoy your tailgate as much as possible, proximity to the stadium, quickest setup time and proximity to our other tailgate parties for maximum resource efficiency. There is no guarantee of any exact location as all venue lots are first come, first serve.
Q: How is the cost of my catering package calculated?
A: Catering packages are based on the number of guests that you specify on your contract. Catering provisions will be based on that estimate that you provide so we encourage erroring on the side of more vs less. Keep in mind, guests may bring additional guests. You may add to your guest count up to 5 days before your event, at which time your remaining balance invoice will be adjusted for final payment.
Q: Can I add additional items to my catering order?
A: Catering packages have flexibility to add many different items including Snacks Package, Dessert Package, Soft Drink Package or additional Mains, Appetizers and/or Sides beyond our standard catering package allotments.
Q: What hospitality services can I add to my catering order?
A: Our catering options come with the option to add Grill Chefs, Wait Staff and/or Bartenders for the convenience and elevated overall experience of your guests. Each of these services has a specific cost associated with it which can be found on our options guide/rate card.
Q: If we bring our own food, can we grill it ourselves or are we required to hire a grill chef?
A: You are more than welcome to bring your own food, however, you will be responsible for cooking your food as well or bringing in a 3rd party grill chef. For liability reasons and because we cannot confirm the quality of the food or how it was handled prior to your event (i.e. expiration dates, storing temperature, etc) Man Cave Events will not provide grill chef services for client supplied food. Sorry.
Q: Can alcoholic beverages be provided for my tailgate party?
A: Man Cave Events does not provide clients with alcohol for tailgate parties. As a convenience to our clients, we can connect you with a local vendor for you to purchase from directly and we will pick up your order and deliver it to your event for a fee of $150 (subject to change based on quantity and scope of needs).
Q: What safety measures are being taken to protect against COVID-19?
A: Our team uses commercial grade disinfectants on surfaces including equipment, door handles, games, etc after each tailgate party. Our staff will wear a mask during setup and cleanup of your event. Self-serve buffet style catering will not be provided by Man Cave Events during the pandemic. Alternate options would include staffing to serve guests at the buffet or individually packaged meals.
Q: What if my event needs to be cancelled due to COVID-19 reasons?
A: As long as you cancel at least 5 days prior to your event, you will be issued a full refund. Man Cave Events has been honoring full refunds for games, concerts, weddings and other events throughout the entire pandemic and will continue to do so. We’re all in this together.
Q: What else do I need to know about hosting an event during the COVID-19 pandemic?
A: You, as the host, will be asked to acknowledge on your agreement that you take full responsibility for the health of your guests attending your event including but not limited to urging invited guests who feel ill to not attend, prohibiting guests from attending that have recently traveled to designated COVID-19 hot spots and practicing social distancing where and when possible. Man Cave Events will not provide any indoor rentals at this time.
Q: What surfaces can my portable mini golf course be setup on?
A: Our mobile mini golf courses can setup on any flat surface including blacktop, concrete, pavers, grass, landscaping stones and sand. The main thing is that is predominantly flat.
Q: How much room do I need to setup a portable mini golf course at my venue?
A: Depending on the course layout you go with, on average each hole takes up about 100 square feet. Some holes are larger, some are smaller. For a 9 hole course we suggest an area of 1,200 – 1,400 sqft and for 18 holes we suggest 2,500 sqft to allow for proper distancing.
Q: What is included with my mini golf course setup?
A: Full setup and removal is included in addition to the proper amount of putters and balls – see package details for specific amounts. Obstacles and attendants are additional for a nominal fee.
Have Other Event Questions?
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